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There are dozens of meetings that take place every day in organizations. There are informal spur-of-the-moment meetings. There are weekly staff update meetings. There are monthly executive meetings. And there are board meetings, training meetings, strategic planning retreats, meetings with clients, staff and suppliers.Most meetings generally take too long, cover too little, end without specific plans, objectives or outcomes and waste time, money and resources. I believe that “meeting” is an important business function. Meetings get people together to share information, ideas, problems, activities and feelings.There are a few key elements to consider when planning or holding a productive meeting that you want to end with a specific outcome, objective met, decision made or plan implemented.1. Carefully consider who should attend the meeting and why. What will they add or what do they need to take away.2. Let people know the agenda in advance, so they can come prepared.3. Follow the agenda.4. Stick to the allotted time.5. Keep the meeting moving.6. Stay focused in the present.7. Constructively manage the different personalities attending the meeting.8. Have closure on items or establish a specific time to meet again to address these tabled issues.9. Hold those people who leave with assigned tasks or activities accountable.My final thought for the week: Meetings are essential to the success of any business, however when they are conducted to feed the ego of the person running the meeting, if they re-visit, again and again previous unfinished business, if they are a platform for manipulation and little open exchange between departments or levels of management, let's face it they are a waste of time - time that you can ill afford to waste in today's competitive and rapidly changing world.
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Tim Connor, CSP is an internationally renowned sales, management and leadership speaker, trainer and best selling author. Since 1981 he has given over 3500 presentations in 21 countries on a variety of sales, management, leadership and relationship topics. He is the best selling author of over 60 books including; Soft Sell, That’s Life, Peace Of Mind, 81 Challenges Managers Face and Your First Year In Sales. He is also the CEO of Sales Clubs Of America. He can be reached at tim@timconnor.com, 704-895-1230 or visit his websites at www.timconnor.com or www.SalesClubsOfAmerica.com
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